Making your life easier with rules that suit organizational structure

Calculation rules that are the heart of the time calculation of became much more configurable. You may now set separate rules for company, team and employees.

The three levels of rules (company, team and employee) follow the organizational structure. Rules set on the company level can be overridden by those set on team level. Furthermore the team level rules can be overridden on the employee level.

The best way of setting the rules is to start from the top down. On the company level we set the rules so they fit the most of the working time limitations set in the organization. We’ll enter the holidays, set the weekend days, define how lunch breaks are clocked and when our employees should be working.

Flexible calculation rules

Imagine a firm with employees in several teams; some are working on the field and the others work in the main office. Office employees come to work around eight to nine, while the field workers start way earlier at 6 in the morning. One of the top technicians is currently working abroad helping a big project come through. Oh yes, and the manager has no limitation on when he works.

Covering this kind of organization with All Hours calculation rules seems a bit of a nightmare. Having rules set on the company level you had to make a compromise among all the different kinds of working time.

To overcome this limitation we made the rule assignments more flexible. You may assign rules on company, team or user level. The company level is used for most general rule settings while the team and user levels are used for some specific fine tuning of the calculation rules. Each time the system selects which rule to use it goes from bottom up meaning that the rules set on user level override those set on team or company level.

Late arrivals and early departures

With employees coming late to work processes within the company suffer. Customers are kept waiting, giving them impression that the company doesn't care about them, productivity may be decreased and daily routine is quickly disturbed making coworkers and management angry and frustrated.

Absences

Do you know the confusion when in the summer time everyone wants to go on holiday? Making schedules on paper and hanging them on the office wall where employees mark their desired days off. Who goes when, what was already approved, who canceled his vacation and who is backup for whom? It’s a frustration repeating itself year after year. 

Teams

All Hours allows you to group employees into teams. You can also assign team leader who is responsible that time data is up to date and may also be in charge of approving requests for all day absences. Check out Advanced employee settings article on how to assign team leader role to a user.

Advanced employee settings

We covered the basic employee settings in one of my previous posts. Now we'll talk about the advanced settings: privileges, regional settings, calculation, integration data.

Basics about adding new employees

Employees are the heart of the company and adding employees is one of the first things on the to-do list once you get started with All Hours.